Updated November 29, 2008:

Here's a checklist of what needs to be done.  As items are completed, they will have a strike through them.

We are in Phase II and moving forward.

Phase I - State Process (includes all forms for Incorporation- $250)
 
o        Secure your EIN (included if not already secured)
o        Perform a Corporate Name Search (included if not already performed)
o        Prepare your Articles of Incorporation (including reviews of and amendments to any existing Articles to ensure IRS compliance)
o        Prepare your draft Bylaws (including review of any existing bylaws)
o        Provide helpful startup materials for your Board of Directors
o        Provide Sample budget template

The state of Virginia  will charge $80.50  to file the Articles.  This is payable, by you, to the state.  Expect a 1-week turnaround from us and about two weeks (on average) from the state once you file.

Phase II – IRS 501c3 Process (includes all forms-$950)
 
o        Provide telephone consultation about your organization’s mission and proposed programs
o        Provide telephone consultation about your organization’s compliance requirements specific to the IRS 501c3 process
o        Develop narratives for your IRS 501c3 application based on your mission and programs
o        Help you with your budget
o        Prepare your IRS 501c3 application
o        Interact with IRS on your behalf throughout the review process.
     
The IRS will charge a filing fee of $750 (typically). A reduced fee of $300 is charged to certain, very-small budget organizations...we will help you determine if you qualify.  This is payable, by you, to the IRS.  Expect a turnaround of about 2-4 weeks from us and about 2-12 months from the IRS.
 
Your Next Steps
 
Included with this email are three attachments: a worksheet, our Terms and Conditions agreement, and a sample budget (an example of financial information we will need to provide to the IRS for Phase II).
 
o        Please complete the worksheet and return to us by email.   
o        Please review the Terms and Conditions agreement, sign and date page six, and return that page to us by email or fax.

o        If you currently have Articles and/or Bylaws, forward them to us with the worksheet and signed agreement for review. 

Once we receive these items, we will contact you to collect the remainder of our fee and/or to schedule your telephone consultation to begin Phase II.  We will also need to get a Social Security Number from you, at that time, to apply for the EIN from the IRS (if you do not currently have an EIN). 


Note:        The sample budget is provided to assist you in building a two year proposed income and expense budget when you are ready to work through Phase II.  You can use this as a guide and discuss this with your consultant as you move forward with us.  You can return this to us by email or fax and you do not have to have this ready for us to complete Phase I.